Version in the correct system (or…you know…just leaving it where it was) a collaboration platform now means that many hundreds of versions of the same document are saved in the place where it was created. We also now record more than we ever have before with things likes Teams meetings recordings taking up significant storage space. Cloud collaboration platforms like Microsoft 365 have fundamentally changed the way we work—and the way we approach storage.
Making matters worse users are information hoarders at heart especially in a digital world. Where we don’t have a physical storage location (like a warehouse) it’s easy to decide to keep something just in case because we Latest Mailing Database can’t see the storage impact. We have been filling up our information houses with content that is larger than it ever has been and those houses are bursting at the seams. Instead of dealing with the problem and cleaning out our information houses we’ve just been stockpiling.
More and more. Some organizations may have started looking for cheaper places to store all the stuff we can’t bear to get rid of but moving things to a cheaper location does not solve the problem alone. It expensive but the problem itself still exists. The good news is that there’s a fairly simple solution to this problem—information lifecycle. In its simplest form information lifecycle is the process of adding rules to content that dictate an action or outcome. This might be as simple as moving content.